The office environment is continuously evolving. Over the last decades, we’ve seen the rise and fall of the cubicle and the introduction and widespread adoption of open office concepts.
However, a free-for-all open-concept space is not ideal when safeguarding employees’ health is a top priority. On the other hand, office hoteling software offers a versatile and integrated segue way to create a multi-use office space that adapts to external forces that might disrupt workflow or productivity.
What is office hoteling software?
Office hoteling software gives businesses the ability to provide employees with activity-based and flexible workspaces that can be booked based on need. Unlike hot desking, a process that is normally based on unassigned desk usage, office hoteling enables workers to pre-book their workspace.
Office hoteling is an insightful method to streamline workspace reservations through a centralized system of record and control. From productivity to powerful data analytics, employers and employees both benefit, giving clarity on utilization trends and providing an automatic record. Office hoteling software can also accommodate unique workflows, workdays, and physical proximity to colleagues to collaborate.
What is desk booking?
Desk booking is a feature within office hoteling software, if not the primary component. Employees are able to select and book desks or workspaces through office hoteling software. On the employer’s side, desk booking optimizes workspace accommodations through automation, IoT, and sensors to optimize real-time capacity overviews, time allocations, and resource distribution.
According to a Gensler survey in May 2020, 68% of employees would like to see a reduced number of shared workspaces (source U.S. Work from home survey 2020).
With health and safety a dominant consideration, desk booking presents important advantages for return to office plans. By providing employees with desk booking technology, they are given the autonomy to choose where and when they will work, giving them more flexibility on time and place that they have become accustomed to during lockdown and helping them to feel safe when they do return to the workplace. For the employer, desk booking technology provides integrated processes and reporting to notify them of workspace traffic, cleaning needs, and more, for enhanced planning decision-making.
How does hoteling software streamline desk booking?
Hoteling software streamlines desk booking through a multi-faceted system process that provides accurate reflections of booking availability in a user-friendly platform. As a result, workspace management is condensed into a software tool that takes care of the details, while employees focus on the task at hand.
Integration: Today, an organization typically uses a combination of workplace applications and software to connect employees to the business. In order to maintain continued connectedness and to avoid disruptions, integration is a crucial component of any new software addition. Office hoteling software can be integrated to achieve organizational consistency across the board.
Process Automation: If your business requires a tool with end-to-end automation opportunities, desk booking software takes care of check-ins and check-outs without the need for manual oversight. Additionally, it displays available and non-available spaces, thereby streamlining the entire process to reduce the need for employee/employer intervention.
Flexible Scheduling Options: More and more people today are working from home. These drastic measures across global organizations have resulted in a paradigm shift towards flexible workspaces that are future-forward and employee-minded. Office hoteling software allows for remote check-ins, which virtually eliminates the need to register with a real person that may or may not be busy. If an employee runs early or late, check-in times can be configured during an employer-set flex period. This way, desks that remain unused due to lateness or a no-show will automatically be re-listed as available if there are schedule changes.
Reporting & Analytics: With efficient tracking systems that allow for comprehensive insights on booking activities, time estimates, and productivity, desk booking provides a crucial benefit to employers. Decisions on workplace optimization can be made with the full confidence of data-driven records of current booking patterns and efficacy to make targeted improvements.
Why do I need hoteling software?
In this uncertain time, the future of workspaces is in flux. In order to meet these shifting demands, organizations have already been implementing office hoteling software. The reasoning behind the widespread adoption of desk booking includes the need for control and flexibility. On-the-go access to workspace booking options can significantly reduce time lost at work, trying to find an available space. It’s also a great way to incorporate seasonal or remote workers and independent contractors.
Hoteling software further streamlines cleaning protocols, with a systemic record of inactive and active workstations providing a manageable plan for housekeeping and sanitary purposes. Additionally, it proved a way to bridge the transition from remote work to in-office work by allowing them to have autonomy in room and desk booking requests.
Trimble Real Estate Hoteling Software
Are you looking for office hoteling or desk booking software that is comprehensive and user friendly? Trimble Real Estate’s room and desk software provides the ultimate platform for workspace optimization through our cloud-based solution. Use our software to get enhanced control and flexibility over workplace environments to ensure safe distancing with reservable workspaces, real-time floor plan views, touch free check-in, booking permissions, and visitor and contact tracing.
Trimble’s software further allows for service management, worldwide video conferencing, and visitor management. Additionally, our platform provides technical reporting and analysis to provide your business with essential insights. Contact us today to learn more or request a demo to see our software in action.
Benjamin Gardner, Global Marketing Manager
For over 15 years, Benjamin has been on the edge of real estate innovation, working as the go-to-person for all things marketing. With a love of architecture and design, he enjoys a creative challenge and when he is not working on the next Trimble Manhattan campaign, he spends valuable time with his family or clocking up miles on his road bike.
Trimble’s ManhattanONE software makes your real estate work as hard as you do by simplifying the complexities of managing a diverse portfolio in dynamic times. Our integrated, flexible platform delivers deep operational and financial insight to unlock value across your organization. Full access to every module of our comprehensive suite results in 360-degree visibility and unrivalled control. You’ll make decisions with speed and confidence, building experiences that motivate people and elevate the properties in which they work.