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Space Scheduling: Meeting Room & Desk Booking System

Cloud-based Room and Workspace Scheduling & Optimization

Overview

Meeting Room & Desk Booking System

As companies continue to drive towards greater workplace and space efficiency and utilization—and better collaboration between staff—they increasingly want a system that will give them tighter control over the sharing and usage of meeting rooms and flexible workspaces.

Optimize Meeting Room and Workplace Experiences

Trimble offers a feature-rich, meeting room and desk booking system that has been used by leading blue chip organizations, law firms and financial institutions all over the world for over 20 years. Trimble’s Space Scheduling optimizes meeting room and workplace experiences with a fully featured cloud-based room scheduling software that encompasses the reservation, utilization and management of all conference rooms, workspaces and associated client services. Space Scheduling room booking software is an evolution from the technology of Datacraft Hospitality Suite, which has been the pre-eminent room booking system in the market since 1994.

Benefits

Support for multiple types of workspaces
Intuitive ‘drag and drop’ functionality minimizes the number of clicks and keystrokes required to make and update reservations - crucial for busy Front-of-House Managers
Support for multiple types of workspaces
Achieve improved person to desk ratios and increase utilization of costly workspace through powerful desk scheduling tools including touch-screen kiosks and mobile apps
Support for multiple types of workspaces
Next generation Office 365 and Outlook integration empowers the workforce through scheduling meeting rooms within the Outlook calendar
Support for multiple types of workspaces
All encompassing suite of apps for Client Services, Reception, Catering and other Service Providers to consistently manage perfectly orchestrated client meeting experiences
Support for multiple types of workspaces
Collaborate across borders by streamlining the booking and management of complex global video conferences across multiple sites and workstreams
Support for multiple types of workspaces
Leverage easy to use workflow tools to manage visitors, catering, AV services and meeting room setups
Support for multiple types of workspaces
Robust user role based permissions, request approvals and configurable business rules allow you to define the room booking process with over 100 rules and permissions
Support for multiple types of workspaces
Combine with Trimble’s LiveSign Pro touch panels so users can see at a glance whether a room is already taken or is available to be pre-booked
Support for multiple types of workspaces
Track utilization, including financial chargebacks, and make floor plan changes through integration with Trimble's Space Management modules to understand and act on how you utilize your workspace

Features

Stay in sync with dedicated Office 365 and Outlook integration

Manhattan Space Scheduling meeting room and desk booking software provides full two-way integration with calendar applications such as Microsoft Outlook and Office 365, so that personal assistants and other staff can book rooms as part of calendar appointments.

Crucially the two way integration ensures that both systems are kept in in sync at all times - a must have requirement for keeping up with any busy organization. Outlook integration provides users a centralized place to manage meetings: create appointments, invite attendees and book rooms and services.

Take digital room signage to the next level

Trimble LiveSign Pro is our own brand of meeting room touch screens. LiveSign Pro can be securely located right outside the room allowing users to schedule meetings, check-in, check-out, and at-a-glance view room availability via bright red, amber and green LED lights.

Users can book available rooms on the fly using their RFID card to authenticate with the panel. IT teams can manage and control multiple devices anywhere at any time, including remotely managing firmware updates and scheduled device on/off times - a must-have requirement for global enterprises.

Enhance employee experience with sleek mobile room scheduling

An intuitive mobile app provides employees fingertip access to their existing room and desk bookings on the floor plan, with search functions to quickly find an available space that meets their requirements - from last minute meeting bookings, through to booking a desk as a touchdown space.

Front-of-House teams can easily arrive and depart guests as they enter and leave the building on the Visitor Management app. Mobile teams can use Space Scheduling to update the status of a meeting room to ‘In Progress’ or ‘No Show’ when patrolling the meeting room floor.

Room Planner, Front-of-House or End User… we’ve got you covered

Room Planner
Room Planner
Room Planners can manage all aspects of bookings with ease, from processing requests for rooms to juggling the ever changing schedules, at all times keeping everyone who needs to know updated.
Front-of-House
Front-of-House
Front-of-House can use the room scheduling software to provide a smooth welcome service to your guests, from arrival notifications and badging all the way to their departure after their meeting.
End User
End User
Employees can request or reserve meeting rooms and workspaces, or even locate colleagues using a range of tools - from web, mobile and calendar, or use room panels to book or check in on the fly.

Modules

SPACE SCHEDULING MODULES
Main space scheduling modules for your workspace management challenges.

We understand the importance of business intelligence

Space Scheduling software enables you to capture and analyze the room and workspace data you need to make the right decisions and create a positive impact on your organization's bottom line. Featuring standard, custom and pivot reporting, Space Scheduling allows you to generate pivot reports using drag-and-drop field selection including key stats around space utilization and occupancy statistics, trends analysis, services used, costs by departments and materials used.

Don’t just take our word for it

“We have had amazing feedback from both clients and partners regarding our visitor journey. Without Manhattan Space Scheduling, my team would not be able to work as well and as efficiently as they are working now.”
- Kristina Cipinyte, Front of House Team Leader, Mishcon de Reya LLP

Space Scheduling in the Cloud

SOC 1 & ISO 27001 certified Trimble Cloud (Amazon Web Services) is a secure, scalable and reliable model of software deployment and delivery that is the preferred solution for most clients due to guaranteed uptime, lower costs, shorter deployment cycles and seamless upgrades.

Whatever your business hours, our CloudOps team provides proactive, round-the-clock monitoring and management to ensure your systems are never compromised. Disaster Recovery (DR) takes just a few minutes – with no loss of data – because DR is built in from the start.

How can we help you? Send us your Request for Proposal using our RFP upload service
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